The meeting host is accountable for preparation and follow-up of meetings, workshops or other events.

The role may be assigned temporarily (i.e. for one specific event) or for a duration of time.

Responsibilities Of A Meeting Host

  • preparation
    • identify goals and deliverables
    • prepare and distribute agenda and schedule
    • estimate required time
    • identify and invite participants
    • schedule the meeting/workshop
    • book location (and transportation if required)
    • set up the space, provide required materials and information
    • ensure selection of a facilitator and a notetaker to record minutes, if appropriate
  • follow-up
    • clean up location, return keys etc.
    • ensure minutes are distributed